DDD-GDA Control plane

Control Plane

Responsibilities

Primary Driver - Person who is responsible for something and should be bothered at any time
Secondary Driver - Supporting people that can help with something, but are not fully responsible for something

Name	Primary Driver	Secondary Driver	Description
DDD-GDA Meritocratic Strategy	Piotr Suwała	Grzegorz Kotfis, Michał Giergielewicz, Sławomir Fanslau, Wojtek Ptak?	Defining topics and direction for future meetings
Event Structure	Piotr Suwała		Organising Agenda and speakers for the next event
Meetup Organization	Piotr Suwała		Creating event and its description on meetup.com
Place Organization	Piotr Suwała		Organising a place, food
Ammunition Organization	Piotr Suwała		Organising materials needed for conducting a workshop
Leading Event	Piotr Suwała		Leading Event
Marketing for members	Piotr Suwała	Grzegorz Kotfis	Marketing on Twitter, Linkedin and to our friendly companies for people
Organising speakers	Piotr Suwała		Organising speakers to fit our current needs
Company Relations	Piotr Suwała	Max Pilżys	Creating close relationships with companies
Looking for sponsorships	Piotr Suwała		Looking for fundings so we can import interesting speakers and have fancy things
Supporting presentation design	Piotr Suwała		Helping speakers in creating their presentation/workshops
Writer	Piotr Suwała		Making Notes and processes
Optimizer	Piotr Suwała		Optimizing Processes

Functions

Name	Responsibilities	Responsibility Level	Drivers
Logistics	Place Organisation, Ammunition Organization	High	Piotr Suwała
Marketing	Marketing for members, Company Relations, Looking for sposorships	Low	Companies?, Piotr Suwała, Grzegorz Kotfis
Leadership	DDD-GDA Meritocratic Strategy, Organising Speakers, Supporting Presentation Design	Medium	Piotr Suwała, Grzegorz Kotfis, Tomasz Fanslau(?)
Execution	Event Structure, Meetup Organisation, Leading Event	High	Piotr Suwała
Support (Platform Team)	Writer, Optimizer	Low	Piotr Suwała

Timetable of a Meetup

Name	Time	Responsibility
Reserve a place	-4 weeks	Logistics
Create a draft of the event on meetup.com	-3 weeks	Execution
Discuss The Strategy for 3 next meetings (2 dinners in Gdańsk + Rumia)	-3 weeks	Leadership
Find a speaker	-3 weeks	Leadership
Update an event on meetup.com	-2 weeks	Execution
Market the event on linkedin/twitter	-2 weeks	🍍Marketing
Help with a presentation	-2 weeks	Leadership
Buy needed materials	-1 week	Logistics
Test Run, if needed, then pivot or preserve	-1 week	Execution
Send a reminder via meetup.com	-1 day	🍍Marketing
Once a time, a meeting	0	Execution
Retrospective	0	Execution
Network for speakers for the next meeting	0	Leadership
Taking photos	0	🍍Marketing
Handle the group on the li/fb	1 week	🍍Marketing
Add photos to the meetup group	1 week	🍍Marketing
Store findings on the digital garden	1 week	Support
Look for sponsors	2 weeks	Execution

Processes and dependencies

Event Structure

Sponsor Introduction
Networking
Main part (usually interactive)
Retrospective
Dinner for organisers

Meetup Organisation

What Dynatrace wants from me???

Zaznaczyć, podkreślić, pogrubić, cokolwiek – żeby uczestnicy wpisywali imię i nazwisko
Lista uczestników wysyłana do mnie w pliku
Info na którą godzinę pizza – najpóźniej do 11:00 w dniu wydarzenia, ale super jakbyś dawał znać szybciej, gdy masz już agendę
W formularzu, który wypełniasz na stronie podawaj godziny wydarzenia(17:30-21:00) , nie czas trwania (3.5h). ja do tego dodaję zawsze 1h przed na przygotowania, 30min po na rozejście się.
Ustawienie zakładam dla Was stałe – częsć 1 rzędy krzeseł, część 2 workshopy – jeśli cokolwiek miałoby się zmienić ustalmy to najpóźniej na tydzień przed wydarzeniem

Structure of the meetup event description

Definition of Event
- What
- How
- Why
- Who
- For Whom
Small Agenda
Meetings Before
SPONSORS!!!
- Bright Inventions, Dynatrace

PARKING

Alchemia Platinum Tower: parking dla gości znajduje się na poziomie +3.

DOJŚCIE

Na ochronie wystarczy powiedzieć, że idziecie do Dynatrace na 8. piętro i okazać dowód osobisty.

Po wyjściu z windy na 8. piętrze jedne drzwi będą otwarte – zapraszamy do środka ! 😊Na miejscu będą umieszczone strzałki kierujące Was do DevOne HUB.

Data on number of people

Meetup Date	People Declared	People attending	Conversion	Approach
25-08-2022	26	16	60%	Lean Coffee
21-09-2022	35	~35	~100%	Workshop + Hot topic and hot person xD + Calling for confirming attendance 2days before
??-10-2022	24	16	65%	Workshop (Story Telling) + Accidentially forced invitations not shown on meetup ;-;
??-11-2022	50	16	30%	Presentation + Interview - post on li not very engaging, no reminder before a meeting?
??-03-2023	55	30	60%	Reminded people to come before meetup, very long time with meetup on

Survey

Survey Date	People On Event	Filled Surveys	Conversion	Approach
03/10/22	35	6	17%	Email from meetup + Bad email subject
31/10/22	16	12	75%	Well formed email + lot of QR codes / advertising on meetup

Leading Event

Introduction Presentation
1. Title
2. Sponsors
3. Roadmap (before, after)
4. Previous Retrospective
5. Current Retrospective
6. Agenda
Impromptu Networking?
Main part
Retrospective/Networking
- Ask people for a dinner(?)
- Ask people for a strategy(?)

Principles

Pizza may not get cold (go for it in 5 minutes of arrival)

Place Organization

List of places

Name	Size	Price	Contact
DevOne	100	Free
O4	30/50	110 - 200zł/h net	Izabela Paluch
Starter	100	110zł/h net	rezerwacje@inkubatorstarter.pl

Organising Speakers

List of speakers

Name	Techniques	Topics	City	Payment
Piotr Suwała	Facilitation/Workshops/Presentations	Domain Story Telling	Tricity	None
Sławomir Fanslau	?/Workshops/Presentations	Analyzing, modelling, strategic design	Tricity	None?
Michał Koszałka	?/Presentations	Kotlin/DDD	Tricity	None
Grzegorz Kotfis	?/Presentations	Kotlin/DDD	Tricity	None
Michał Giergielewicz	Workshop/Presentations	Tactical DDD/ES	Tricity	None?
Damian Płaza	Workshop/Presentation	DDD	Tricity	None?
Oskar Dudycz	???	Event Sourcing	Wrocław?	Expense Coverage?
Mariusz Gil	Workshops/Presentations	DDD Consultancy/Modelling	Wrocław	???
Radek Maziarka	?/Workshops/Presentations	Event Storming/Modelling/Bounded Contexts	Wrocław?	Expense Coverage
Dariusz Gafka	Workshops	Messaging/Ecotone	Gdynia	None?

Please adjust the topics to the Current Plan

Tips

Usually it is good to start from the sponsors

Company Relations

See more in Company Relations

This is source of truth of corporations, use it and update: Companies in Tricity

Name	Contact	Advertisement	Speakers	Sponsorships	Place
Bright Inventions	Agata Piwko	⭐Yes	⭐Yes	(12-09-22) ⭐Yes	Small
Dynatrace	Monika Serafin	⭐Yes	???	(12-09-22) ???	⭐100+ ppl
Startup House	Ewelina Wilanowska	???	???	(10-10-22) Big chances :)	???
Objectivity	Bartosz Wojtasiak	???	⭐Yes	(12-09-22) ???	Maybe
SilkyCoders		???	???	(12-09-22) In Progress?	???
Allegro	Employer Branding	???	???	(10-10-22) Not this year	???
Kainos	Michalina Kowalik	???	???	(12-09-22) In Progress?	???
Codete	???
Simployer	Sebastian Czarnecki		Prolly Yes
DAC.DIGITAL	Justyna Pelc	Yes (but limited to Java/Kotlin/IoT)	Prolly Not	Maybe for Java/Kotlin/IoT	Max 20-30 people
Spartez/Atlassian	Katarzyna Różycka	Wrong person to contact	Wrong person to contact	No	No
PGS
UXPin

Definition

Function Purpose: Build company relations so we can cooperate with them
Expected Results: Fill and develop this table and Companies in Tricity

Hints

On linkedin look for people in a given company - look for employer branding, then hrs, then others
Write to few people (for example 2-3 ppl), even if it is not urgent
Try to arrange a meeting to seal the deal
- When arranging the meeting be clear with its agenda
- Agenda should cover things needed to cover all the fill in tables
It is good to start with a note containing information about DDD meetup
- What is DDD
- For whom it is

Writer

Writing Notes on a Meeting

Structure

Links
- Recordings
- Materials
- Meetup
Retrospective
Photos
Leader Notes
- Idea
- Agenda